Required Documentation
Section 553.791, Florida Statutes, requires specific documents at specific points in a private provider project. Here is what each one is, who prepares it, and when it is due.
What the Statute Requires
The four documents Section 553.791 requires, with the subsection for each.
| Document | When | Purpose |
|---|---|---|
| Notice to Building Official (NTBO) | At permit application (or at least 2 business days before the first scheduled inspection) | Tells the building department that a private provider will perform plan review, inspections, or both. Submitted on the form adopted by the Florida Building Commission and signed by the fee owner, or by the contractor with the owner's written authorization. It must be updated within 1 business day after any change. After construction has started, a provider can be added only for single-trade inspections on one- and two-family dwellings, with notice before the next scheduled inspection. s. 553.791(5) |
| Plans compliance affidavit | With the plans submitted for the permit (when the provider performs plan review) | The private provider certifies under oath that the plans were reviewed and comply with the applicable codes. Building departments must accept affidavits submitted electronically. s. 553.791(7) |
| Inspection records | After each inspection; provided to the building official within 4 business days | A record of each completed inspection, marked pass or fail, on the form provided by the Commission. It is posted at the job site or posted electronically. s. 553.791(14) |
| Certificate of compliance | At completion, before the certificate of occupancy or completion | Prepared by the private provider firm on the Commission form, stating that the work complies with the approved plans and applicable codes. It may be signed by any qualified licensed individual employed full time by the firm. s. 553.791(15) |
Statewide forms are adopted by the Florida Building Commission. Local building departments may not require additional forms beyond those required at provider registration (s. 553.791(2)(e)).
How to Complete Documentation
Practical points for keeping private provider documentation accurate and complete.
1. Use the Commission Forms
The NTBO, inspection records, and certificate of compliance use the forms adopted by the Florida Building Commission. A building department may not alter the notice form or require additional forms beyond those required at provider registration.
2. Match the Permit
Keep the scope of work on each document consistent with the permit application. This is part of the normal permitting process and avoids review delays.
3. Complete Every Field
Complete each document as the form requires. Who signs, and whether a statement is made under oath, depends on the document: the owner or contractor signs the NTBO, and the provider signs the affidavit and certificate.
Ready to proceed?
See how these documents fit into the overall process, from the first notice to the certificate of compliance.
Read the Statute GuideChecked against the 2026 text of Section 553.791, Florida Statutes
This guide is a plain-language educational summary, not legal advice. Statutory details change, so always confirm against the current text of Section 553.791, Florida Statutes and your local jurisdiction's requirements. Updated for HB 803 (Chapter 2026-63), effective July 1, 2026.
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